PERSONAL DATA PROTECTION POLICY

So that you can browse our website with complete peace of mind, we would like on this page to explain the purposes and methods of processing the personal data we collect during your visit.
The processing of your personal data is always based on the principles of lawfulness and fairness, in accordance with all applicable legislation.
Below you will find full details regarding the processing of your personal data;

Data protection is ensured for the purposes of confidentiality, integrity and the security of the data you entrust to us.

All necessary measures are taken in order to ensure that:

  • You are fully informed about how your data is processed;
  • Your Data is retained only for the time necessary for the purposes of the processing;
  • You can access your data at any time in order to amend it or request its deletion.

To achieve these objectives, we implement appropriate technical measures to ensure that processing complies with applicable data protection legislation.

Privacy Notice

This notice enables you, even before accessing the various sections of the Site, to understand how we process your personal data, whether provided directly by you (such as your surname, first name, postal and email address, password, age, date of birth, gender, profession, marital status, etc.) or collected by us in other ways.

Identity and Contact Details of the Data Controller

The Data Controller is Mrs Joëlle Daumas, whose registered office is located at: LES MARRONS – Z.A. AXE 7 EST – 26140 ALBON

UGIGRIP-VALLGRIP processes your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter the “Privacy Policy”).

What Personal Data is Processed by UGIGRIP-VALLGRIP?

UGIGRIP-VALLGRIP collects only the information strictly necessary for the provision of our services. Your browsing of the Site and/or access to certain sections of the Site may involve the collection and subsequent processing of your Personal Data by UGIGRIP-VALLGRIP. When connecting to the Site, the IT systems and software procedures used to operate it automatically and/or indirectly acquire certain information (Cookies).
In accordance with the law, UGIGRIP-VALLGRIP does not collect data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, health data, or data concerning a person’s sex life or sexual orientation.

Legal Obligations

UGIGRIP-VALLGRIP may be required to disclose your Data in response to lawful requests from public authorities, including to meet national security, anti-fraud or law enforcement requirements.

How Do We Process Your Personal Data?

The processing of your Personal Data may include any operation, including collection, recording, organisation, storage, consultation, processing, modification, selection, extraction, comparison, use, interconnection, restriction, communication, erasure and destruction.

Your Personal Data will be processed mainly by automated means but also in paper form, strictly in line with the relevant purposes, through databases and electronic platforms managed by UGIGRIP-VALLGRIP or by third parties appointed for this purpose as external processors and/or integrated IT systems of UGIGRIP-VALLGRIP and the aforementioned third parties and/or websites owned or used by UGIGRIP-VALLGRIP.

UGIGRIP-VALLGRIP has assessed the level of security as appropriate, taking into account the risks that may arise from loss, destruction, alteration, unauthorised disclosure, accidental or unlawful access, misuse or alteration of your Personal Data.
More specifically, UGIGRIP-VALLGRIP:
– Has implemented security measures appropriate to the risks;
– Stores your Personal Data on servers located primarily within the European territory. In all cases, the servers are subject to an advanced daily back-up system.

Who Are the Recipients of Your Data?

UGIGRIP-VALLGRIP ensures that only authorised persons within its organisation can access your Data where such access is necessary for the performance of our commercial relationship.

Our service providers may also receive the Data strictly necessary for the performance of the services entrusted to them.

Retention of Personal Data

In order to ensure compliance with the principles of necessity and proportionality of processing, the Data Controller has defined different retention periods for personal data depending on the specific purposes pursued:

– For the management of your registration on the Site, your Personal Data will be retained for the time strictly necessary and in any event for as long as your profile remains active.
– For the management and fulfilment of legal obligations (accounting, administrative, tax, etc.), your Personal Data will be retained for the period strictly necessary for that purpose.

At the end of the retention periods, we may archive the data, in particular in order to comply with statutory limitation periods for legal claims.

Data retention periods comply with the recommendations of the CNIL and/or applicable legal obligations.

Your Rights Regarding the Processing of Your Personal Data

Under the Privacy Policy, as a data subject, you have several rights. In particular, you have the right to:

  1. 1. Obtain confirmation from the Data Controller as to whether or not your Personal Data exists, even if not yet recorded, and to receive it in an intelligible form, as well as access to your Personal Data (by obtaining a copy) and relevant information (including the purposes of processing, the categories and origin of the Personal Data, the categories of recipients to whom it has been or may be disclosed, the retention period (where possible), and the rights that may be exercised);
  2. 2. Obtain from the Data Controller the rectification of your Personal Data and the completion of incomplete Personal Data;
  3. 3. Delete your profile on the Site and, in any event, obtain from the Data Controller the erasure of your Personal Data without undue delay, in particular where the Personal Data is no longer necessary for the purposes for which it was processed or where there is no longer a legal basis for its processing;
  4. 4. Obtain from the Data Controller the anonymisation or restriction of Personal Data processed unlawfully, including data whose retention is not necessary in relation to the purposes for which it was collected or subsequently processed;
  5. 5. Obtain from the Data Controller restriction of processing of your Personal Data, inter alia where you contest its accuracy or object to its processing, for the period necessary to verify the relevant circumstances;
  6. 6. Receive your Personal Data in a structured, commonly used and machine-readable format and transmit it, or where technically feasible have it transmitted directly, to another data controller without hindrance, where processing is carried out by automated means and is based on your consent or necessary for the performance of a contract to which you are a party;
  7. 7. Withdraw your consent to the processing of your Personal Data for the purposes for which it was provided.

You may exercise your rights against UGIGRIP-VALLGRIP by accessing the “Contact” section of the Site, by writing to: communication@ugigrip.fr, or by sending a letter by post to the address indicated in the section “Identity and Contact Details of the Data Controller”.

If you believe that the processing of your Personal Data violates the Privacy Policy, you may lodge a complaint with the data protection authority in the Member State in which you reside, work, or where the alleged infringement took place, or contact that authority for information on exercising your rights under this Privacy Policy.

Privacy Notice – Cookies

Cookies are small data files sent by a server to a user’s device (usually the internet browser) when the user accesses a particular page of a website. Cookies, which may also be set by websites other than the one the user is visiting (“third-party cookies”), are automatically stored by the browser and transmitted back to the server that generated them each time the user accesses a page. For example, cookies enable and/or facilitate access to certain web pages in order to improve the user’s browsing experience (i.e. by storing visited pages and other specific information, such as pages most frequently consulted, connection errors, etc.). For simple and complete use of a website, users are therefore advised to configure their browser to accept cookies.

Browsers are often set to accept cookies automatically. However, users may change the default settings to disable or delete cookies (either occasionally or permanently), which may result in certain areas of the Site not functioning optimally. You can also check the methods and types of cookies stored on your browser by adjusting your browser’s cookie settings.

Characteristics and Purposes of Cookies

Our Site uses the following categories of cookies, which may originate from UGIGRIP-VALLGRIP or third parties:

a) Technical cookies;
Used to facilitate your navigation on the Site and the use of its features. Technical cookies include essential cookies, which enable functions without which you would not be able to use the Site fully, as well as performance cookies which improve the functionality of the Site.

b) Functional cookies;
These allow the Site to remember choices you have made (for example, language or geographical area) and to offer them again on subsequent visits in order to provide improved and more personalised services (for example, by suggesting content similar to that previously requested).

Consent to the Installation of Cookies

When you first access the Site, you will see a banner containing a link to this notice, where you can find further information on cookies installed by UGIGRIP-VALLGRIP and third parties.

Your consent is not required for the use of technical and anonymous analytical cookies. However, you may disable them by following the procedure described in the section “How to enable or disable cookies on your browser”.

How to Enable or Disable Cookies in Your Browser

You can block the acceptance of cookies through your browser settings. However, this may make the browser less efficient or prevent access to certain features or pages of the Site.

Below are links explaining how to manage cookies in the main browsers:

► Internet Explorer:
https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
► Firefox:
https://support.mozilla.org/fr/kb/empecher-sites-enregistrer-preferences#w_bloquer-les-cookies-pour-tous-les-sites
► Chrome:
https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=fr
► Safari:
https://support.apple.com/fr-fr/guide/safari/sfri11471/mac

For any questions relating to the protection of your personal data, our internal contact person is at your disposal. Please send your requests to communication@ugigrip.fr

Revision and Update of the Policy

This Policy will be updated as necessary in order to comply with applicable data protection legislation.

20 February 2020

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